Privacy policy

Who is responsible

For hiring teams who use FirstTake, we are responsible for their account data.

For candidates, the company that invited you decides what to ask and what happens with your answers; FirstTake stores and shows your answers on their behalf. If you have questions about a job application, contact that company first. You can always contact us too: support@firsttake.work.

What we store about candidates

• Your name, and your email address if the hiring team entered it.
• Links to your public profiles (for example LinkedIn) if the hiring team added them.
• Your answers: video recordings, written answers and multiple-choice or rating answers, with the time each was given.
• Which questions you were shown and whether each was answered, so the interview can’t be restarted or repeated.
• The hiring team’s ratings and notes about your answers. These are only visible to that team.
• If the hiring team uses the optional AI reviewer: a transcript of each video answer and the AI’s score, only visible to that team. You’re told before your interview starts.

We don’t ask candidates to create an account, and we don’t use your answers for anything other than showing them to the team that invited you.

The AI reviewer’s score is advisory: the team watches and rates your answers themselves, and the score never makes a decision on its own. It is based on the words of your answer only, not your face, voice or appearance.

What we store about hiring teams

• Your email address, the name derived from it, your role on the team, and who invited you.
• If you sign in with Google: your Google account’s email address, name and a link to your profile picture. We never see your Google password.
• Sign-in sessions, including the IP address and browser type they were created from, so we can keep your account secure.
• What you do in FirstTake, such as positions created, candidates invited and ratings given, shown to your team as an activity history.

To run the service, FirstTake’s own operators can see which workspaces exist, their admins’ email addresses, and totals such as how many positions and interviews a workspace has. They can’t see candidates, answers, ratings or notes unless a team adds them as a member.

Waitlist

If you join the waitlist on firsttake.work, we store your email address and when you joined, only to contact you about access to FirstTake.

Who processes data for us

• Cloudflare hosts FirstTake and stores its database, video recordings and sign-in emails, and transcribes video answers when a team uses the AI reviewer.
• TypeSafe (United States) scores answer transcripts, only for teams that switch on the AI reviewer. It receives the position title, the question, the team’s criteria and the transcript, not the video or the candidate’s name or email, and doesn’t train its models on them.
• Google handles sign-in when you choose “Continue with Google”. Our pages also load fonts from Google Fonts, which means Google receives your IP address when you visit.

We don’t sell personal data, we don’t use it for advertising, and we don’t use advertising or analytics cookies.

Cookies

FirstTake uses only cookies it needs to work: one that keeps hiring team members signed in, and short-lived ones used while signing in with Google. Candidates don’t get a sign-in cookie; their private interview link identifies their interview.

How long we keep data

• Interview answers are kept until the hiring team deletes the recordings or the candidate, or asks us to. AI transcripts and scores are deleted with the recordings.
• Team membership lasts until an admin removes you. Your sign-in record (email, and Google profile details if you used Google) is kept until you ask us to delete it.
• Sign-in codes expire after 10 minutes, and sign-in sessions after 14 days without use.
• Waitlist emails are kept until you ask us to remove them or FirstTake opens to you.

Your rights

You can ask to see, correct or delete personal data we hold about you. Email support@firsttake.work from the address involved, and we’ll reply within 30 days. Candidates can also ask the hiring company that invited them.

Security

All traffic is encrypted (HTTPS). Only people a hiring team has invited can see that team’s candidates, and reviewers only see the positions shared with them. Sign-in codes are stored scrambled (hashed) and expire quickly.

Children

FirstTake is for hiring and isn’t meant for anyone under 16.

Changes

If we change this policy, we’ll update the date at the top. Significant changes will be announced to hiring teams before they apply.